Ward 9 Great Neighbourhoods Calgary – Gian-Carlo Carra

This is the official website for Gian-Carlo Carra, City Councillor for Ward 9 in Calgary, Alberta, Canada.

Community and Protective Services Committee – April 11, 2018

 
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Abbeydale-Applewood park train whistle cessation

Transport Canada regulates rail crossings to ensure that they are safe and usable for all types of traffic. One measure of safety is the warning whistle, which is blown as a train approaches an intersection. This measure can be omitted if alternate safeguards are used. Calgary Parks has taken the appropriate steps to install separate safety elements. The committee recommended that Council approve the cessation of train whistling at the rail crossing location known as Mile 121.30 of the CN Three Hills subdivision. Council approved this recommendation and directed administration to provide notification to the Canadian National Railway, the headquarters of Transport Canada Rail Safety Directorate and other relevant stakeholders as required.

Livery industry improvements -Bylaw review

In recent years, the livery industry has been evolving quickly due to technological advancements and new market entrants. Following the conclusion of a one year review of the Transportation Network Company industry, Administration proposed amendments to the Livery Transport Bylaw to improve clarity for livery fee calculation, further address public safety, and encourage operational flexibility, competition and service innovation. Administration also recommended that a full review of livery fees be performed in order to analyse fees for all industry participants and determine an equitable fee structure that reflects the lessons learned from the pilot regarding public safety, consumer protection and service quality. Council directed that Administration complete a full review of the fee structure in the Livery Transport Bylaw and report it back to Council no later than Q2 2019.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

 

 

Combined Meeting of Council - April 5, 2018

 
 CREDIT SOURCE: Eric Engman/Associated Press

CREDIT SOURCE: Eric Engman/Associated Press

Cannabis legalization – proposed bylaws

The Community and Protective Services Committee made three bylaw recommendations: (1) that the Business License Bylaw be amended to include licence categories for Cannabis Stores and Cannabis Facilities; (2) that the existing Smoking Bylaw be repealed and replaced with a new Smoking and Vaping Bylaw, and; (3) that a new bylaw outlining where, when and how cannabis may be consumed in public be approved.

These three bylaws were approved by Council.

2018 property tax related bylaws

Property taxes are a primary source of funding for The City’s operating budget which supports the delivery of municipal services. Administration recommended that Council approve a combined property tax rate increase of 0.20% for residential and 1.0% for non-residential properties. Council approved these rate increases, which include a deferred increase of 2.9% from 2017. 

Administration also recommended that Council approve both the proposed Machinery and Equipment Property Tax Exemption Bylaw and the proposed Rivers District Community Revitalization Levy Rate Bylaw. Council’s gave their required approval for these property tax related bylaws as well.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

Regular Meeting of Council- March 19, 2018

 
 Council Chambers in the City of Calgary. 

Council Chambers in the City of Calgary. 

Planning matters for public hearing

All secondary suite applications were approved except for the item listed below:

  • A land use application seeking redesignation for the purposes of future redevelopment in Capitol Hill was not approved.

All other land use items were approved except for the item listed below:

  • Calgary Planning Commission recommended the refusal of an application to amend a land use bylaw in Britannia to include “Parking Lot – Grade” as an additional discretionary use. The CPC recommendation was filed and the bylaw was approved after amendment.

Olympic bid

1.    The City continues to work towards official confirmation of financial support from federal and provincial governments for the creation of a 2026 Olympic and Paralympic Winter Games Bid Corporation (BidCo).

Council has approved the following recommendations in the interim:

  1. Incorporate a BidCo to continue exploring a bid for the 2026 games.
  2. Give the Deputy City Manager the authority to exercise all powers and voting rights on The City’s behalf (subject to first seeking Council direction).
  3. Give the Mayor the authority to execute all BidCo resolutions and related documents required to establish the appropriate membership and governance structure of BidCo on behalf of The City (subject to the satisfaction of the Deputy City Manager, The City Solicitor, and General Counsel).
  4. Release an additional $1 million of Fiscal Stability Reserve funds that Council approved in November 2017.
  5. Approve a one-time increase in the 2018 operating budget of $2.5 million from the Fiscal Stability Reserve to complete the required $9.5 million total funding commitment to the BidCo.
  6. Update, including a robust public engagement plan and proposed reporting structure from BidCo, to Council on April 10, 2018

Economic Development Investment Fund governance and terms of reference

The Economic Development Investment Fund (EDIF) is an effort to create a more agile and responsive approach to supporting economic recovery and growth in Calgary. Council has allocated $100 million for the long-term funding of the EDIF. They approved the creation of: a non-profit Wholly Owned Subsidiary to govern the fund and approved Terms of Reference; Reserve Terms and Conditions; funding approval levels; decision-making authority; and the Governance Board members (nominated for a term of one year). The newly formed EDIF Subsidiary will report back to Council on the results of the pilot governance structure in early 2019.

Accessible taxi review

Following extensive analysis and assessment, the Committee recommended that Council proceed with a two-phased approach aimed at improving wheelchair accessible taxi service delivery. Council has approved phase one, which includes the implementation of an annual incentive for recipients who are clearly improving service delivery to customers with specific accessibility requirements. This approach will be funded primarily through a surcharge of $0.20 per trip applied to all taxi and TNC trips. Amendments reflective of this change will be brought forward no later than Q4 2018.  

The effectiveness of the program will be monitored for up two years. During this time the viability of phase two, a centralized dispatch to manage Calgary Transit Access, would be explored.

Improving compliance during snow route parking bans

Council has directed Administration to review opportunities to improve compliance during snow route parking bans. This review will include: (1) identification of alternative parking for residents who normally park on a snow route; (2) opportunities to improve communications to the public regarding when, and for how long, snow route parking bans are in effect; (3) how internal departments can better coordinate enforcement services, and; (4) if current fine schedules are effective.

Fire service provision in growth strategy

In July 2017, Council directed that administration undertake an independent consultant’s review of the Calgary Fire Department’s Fire Service Level Response Time Target policy. This review was part of a larger effort to evaluate options for setting response times in new community growth areas. In response to this review, Administration recommended that Council approve, as an interim measure, a maximum fire response time of 10 minutes, 90 percent of the time, in new communities as they develop, enabling development of new areas to commence prior to meeting the long-term performance target. Council did not approve this amendment to the policy.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

 

 

Regular Meeting of Council - February 26, 2018

Advocacy for extended producer responsibility

Extended Producer Responsibility (EPR) is an environmental policy approach in which the producer of a product is responsible for that product through the post-consumer stage of its life cycle. EPR shifts the responsibility and costs of recycling from local governments to producers. This incentivizes producers to reduce waste associated with their products and packaging, and to create products that are readily reusable or recyclable. It can also provide financial savings and environmental benefits for municipalities and tax payers. The Intergovernmental Affairs Committee recommended that Council formally request that the Alberta Urban Municipalities Association (AUMA) advocate to the Government of Alberta on behalf municipalities for the development of legislation to establish EPR.

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Regional water, wastewater and stormwater servicing policy

The City has been providing water and wastewater services outside of its corporate boundaries since approximately 1961. The City now provides these services to ten customers outside Calgary through servicing agreements. The Government of Alberta has recently mandated that new servicing agreements include a transfer of water licence to service users. The Intergovernmental Affairs Committee recommended that Council modernize and update their service policy bylaws to reflect that The City will not transfer its water licenses to any entity and will only provide services to new entities if: 1) they have their own licence capacity or; 2) The City’s existing infrastructure capacity can accommodate servicing them. This decision ensures that The City can continue its watershed management in the near and long term.

Cooperative stormwater management initiative: Master Stormwater Agreement

The Intergovernmental Affairs Committee recommended that Council sign a cooperative agreement no later than February 28, 2018, so it may continue to be part of discussions with other municipalities around stormwater drainage on the east side of Calgary’s metropolitan area.  

Water utility bill adjustment

In September 2017, Council approved a proposal directing unusually high water bills to be immediately forgiven while an in-depth analysis of the scale and scope of water billing issues be conducted. Within this analysis, potential consumer appeal mechanisms, cost estimates for free inspection services, and wastewater billing processes were also evaluated.

From these efforts the Utilities and Corporate Services Committee recommended that council: 1) direct the committee to further investigate options for appeal mechanisms for customers and report them back by Q4 2018; 2) incorporate the financial impacts of billing adjustments into utility rate setting and; 3) investigate and identify what an assistance program for low income customers might look like if it were to be implemented. All recommendations were passed by Council.

Parental leave for Councillors

As there is currently no existing policy regarding parental leaves for Councillors, a proposal was brought forward that a report be prepared, by the end of Q2 2018, outlining the provisions of a new parental leave bylaw. This bylaw will address a number of aspects such as the duration of leave entitlement, how constituents will be represented, compensation and benefits, the process to request leave, the approval authority and any other appropriate aspects.

Emotional support animals within responsible pet ownership bylaw

A proposal has been brought forward to Council regarding how animals are categorized and/or certified as emotional support animals within The City. This proposal included the request to consider provisions for appropriate care of such animals within Calgary’s urban setting. Council has asked that Community & Protective Services work with Alberta Health Services to find a mutually agreeable solution and report the outcome back no later than Q3 2018.  

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

 

Priorities and Finance Committee Meeting - February 22, 2018

2018 Supplementary Property Assessment and Tax Bylaws

The Priorities and Finance Committee recommended that Council: 1) review the Supplementary Property Assessment Bylaw and Supplementary Property Tax Bylaw for 2018, and; 2) forward the associated report to the March 19, 2018 Regular Meeting of Council. Council has passed similar bylaws each year. Creating a bylaw based on these recommendations will give The City the authority to prepare assessments in order to levy 2018 supplementary property taxes.

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 New Community Growth Strategy

The Priorities and Finance Committee recommended that council direct administration to: 1) put forward strategic growth recommendations in Q2 2018 that increase the level of City commitment and investment in new communities in the next four year cycle and beyond; 2) produce a report on the implementation of the New Community Growth Strategy no later than Q4 2019, and; 3) bring forward, no later than Q3 2018, findings and recommendations regarding the development of an Established Areas Growth Strategy, including funding and timing considerations, to complement the New Community Growth Strategy.

The recommendations support economic development, give The City the flexibility to react to shifts in market demand and address Industry’s interest in investing in new community development. They also maintain balance between the ownership of oversight and accountability, the risks of said ownership and the opportunity for industry partnership.

Regular Public Hearing Meeting of Council – February 20, 2018

Planning Matters for Public Hearing

All secondary suite applications were approved.

All other land use items were approved except for the items listed below.

  • A land use application to redesignate a property in Montgomery through an amendment to the Montgomery Area Redevelopment Plan was not approved.
  • Calgary Planning Commission recommended that the Eau Claire Area Redevelopment Plan be amended to allow redesignation that would increase allowable maximum height and floor areas. Council referred the item back to administration for changes and will revisit the matter at the April 16, 2018 Public hearing.

Urgent Business

The Intergovernmental Affairs Committee recommended that Council select a Member of Council to represent The City at the 2018 Alberta Urban Municipalities Association's (AUMA) Spring Municipal Leaders’ Caucus in Edmonton and that the selected attendee report their key insights and learning back to Council on February 20, 2018. They also recommended that Council write a letter to the Alberta government urging them to reconsider the process through which police funding is collected from various municipalities.

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Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

Planning and Urban Development Committee Meeting - February 21, 2018

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Recent federal announcements indicate that provincial and municipal governments must be prepared for retail cannabis locations to start operating by mid-August 2018. The Committee recommended two Land Use Bylaw (LUB) amendments to regulate permissible retail cannabis (Cannabis Store) locations. The recommendations include the adoption of 'Cannabis' as a defined use (type of business establishment) in the LUB and legislation of required separation distances between Cannabis Stores and other specific business types such as hospitals, emergency centres, schools and daycares. The recommendations do aim to align with all levels of government but because the provincial government has not yet released draft legislation, municipal bylaws may require future amendments. The current recommendations will give businesses an understanding of where Cannabis Stores can be located and allow The City to respond to business permit requests. Council members elected to drop post-secondary institutions from a rule preventing cannabis stores from opening within 150 metres of schools. They also voted to relax policies related to how close a Cannabis Store can be located to a payday lender or liquor store (from 30 metres to 10 metres and from 30 metres to non-adjacent, respectively). Council will hold a Public Hearing at the April 5, 2018 Combined Meeting of Council. This will give administration time to advertise these recommendations and give the public an opportunity to respond.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

Utilities and Corporate Services Committee Meeting - February 14, 2018

Water Utility Billing Adjustment Process and Wastewater Rate Report

The Committee recommends that Council direct Administration to further investigate options for appeal mechanisms, and report back to Council through the SPC on Utilities and Corporate Services with a recommendation by Q4 2018. Also that Administration incorporate the financial impacts of the billing adjustment process into utility rate setting for 2019-2022.

This report is in response to Notice of Motion 2017-31 which directed Administration to report back through Standing Policy Committee (SPC) on Utilities and Corporate Services no later than Q1 2018 with recommendations and options in response to residential customer concerns regarding their water bills. It presents a summary of changes that have been made to effectively respond to customers with abnormally high, unintentional water consumption, and provides insight into the implications of these policy changes and potential considerations for further action. This includes a new billing adjustment process developed and implemented on 2017 October 01 along with an independent review of water meter practices. ENMAX, the contracted service provider for utility billing and customer care, also completed a third party review of its billing system.

2017 Flood Resiliency and Mitigation Annual Update

The Committee recommends that Council receive this report for information and direct Administration to conduct a robust public engagement with impacted communities prior to finalizing the height and design details of the four community barriers identified in the flood mitigation measures assessment. They also request that the chair of the SPC on Utilities and Corporate Services and Intergovernmental Affairs Committee reaffirm with the Province of Alberta the importance of upstream dams/reservoirs on the Bow and Elbow as The City of Calgary’s top integrated water management infrastructure need.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

 

Transportation and Transit Committee Meeting - February 8, 2018

Sarcee Trail and Richmond Road Interchange Functional Planning Study

The Committee recommended that Council approve the executive summary for the Sarcee Trail and Richmond Road Interchange functional planning study including the recommended interchange plan as summarized on Exhibits ES-5 and ES-6 of attachment 1. Also, that Council direct Administration to include the recommended interchange plan as summarized on Exhibits ES-5 and ES-6 of attachment 1 as a candidate project for evaluation within the next update of the Transportation Infrastructure Investment Plan (TIPP) prioritization process.

This report outlines the recommendations of the Sarcee Trail and Richmond Road Interchange Functional Planning Study completed by ISL Engineering and Land Services Ltd. A summary of the study that identifies the recommended interchange plan and the public engagement program undertaken as part of this study is included in Attachment 1.

Calgary Pathways and Bikeways Plan Update Status Report

The Committee recommended that Council receive this report for information. The Committee direct the City Clerk to canvas members of Council for interest in serving on the Pathways and Bikeways Project Steering Committee and return to the closed portion of the February 26 Regular Meeting of Council with a report to be heard in conjunction with the Calgary Pathways and Bikeways Plan Update Status Report.

The vision of the updated Calgary Pathways and Bikeways Plan is a seamless network that connects people to the places they want to go, provides for safe, continuous, and efficient nonmotorized options, creates recreational opportunities, and supports active transportation. The goal of the project is to incorporate new policy plans, establish new criteria for route planning, publish an interactive map online and develop a 10-year construction list.

e2 (Energy Efficient) Street Lighting Program Update

 The Committee recommended that Council receive this report for information.

The City of Calgary has completed a planned four-year project replacing approximately 84,000 street lights across the city with new energy efficient LED (light-emitting diode) lights a year and a half ahead of schedule and on budget. At a total cost of $32.6 million to complete, The City of Calgary is expected to save approximately $5 million a year in electricity consumption as a result of this capital project. Advancing the schedule for this project allowed The City to realize operational savings of almost $7 million sooner than planned. The conversion was completed in August 2017 to achieve cost savings and reductions in energy usage. The change to LED fixtures will enable The City to reduce electricity costs by an anticipated $50 million over a ten-year period. The energy savings from this project will be reinvested in lifecycle maintenance of street light infrastructure in Calgary.

Active Transportation Annual Update 2017

The Committee recommended that Council receive this report for information.

Administration is providing an annual update of the 2011 Council-approved Cycling Strategy and 2016 Council-approved Pedestrian Strategy. These strategies have outlined 10 goals with almost 100 specific action items to support active transportation city-wide. Administration has been working across the areas of planning, design, build, operate, and maintain, as well as education and encouragement, to advance these goals. Investments that have made it more comfortable, connected and safe for people to be active have shown positive outcomes.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

 

Community and Protective Services Committee Meeting - February 7, 2018

Calgary Tree Disaster – Recovery and Restoration Final Update

The Committee recommended that Council receive for information the Calgary Tree Disaster – Recovery and Restoration Final Update.

The 2014 September snow event damaged over 50 per cent of Calgary’s urban forest. The Calgary Tree Disaster 2014 Recovery Framework presented to Council on 2014 November 17, provided a recovery plan with principles and key result areas that guided the recovery of the city’s urban forest. On 2014 November 24, Council approved this comprehensive recovery plan that acknowledged the value and benefits of a safe and resilient urban forest. At that time, Council approved $35.5 million for the recovery program, and Calgary Parks redirected Urban Forestry operational and capital funds to further supplement the restoration and resiliency work. The formal program is now complete; however based on key learnings, some funding will be carried forward into 2018 and directed towards supplemental watering and pruning of new trees planted during the course of the program.

Community Representation Framework Program Update

The Committee recommended that Council direct Administration to continue work to establish a new approach to community representation based on the direction of the Community Representation Framework Task Force by engaging with community stakeholders and return to Council with a final report on the Community Representation Framework no later than the end of 2018.

This update report provides an overview of the progress of the Community Representation Framework program. The work is intended to optimize the effectiveness of organized community groups in representing the diverse interests and perspectives within their communities and to work more effectively with The City when addressing community-building matters like planning and development processes or community-driven initiatives.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

 

Planning and Urban Development Committee Meeting - February 5, 2018

Designation of the Church of the Redeemer as a Municipal Historic Resource

The Committee recommended that Council give three readings to the proposed bylaw to designate the Church of the Redeemer as a Municipal Historic Resource.

Designation offers legal protection to an evaluated historic resource, preserving it for the future and making the owners eligible for financial assistance in maintaining the property through existing Municipal and Provincial incentive programs.

Designation of the Houlton House (Congress) Apartments as a Municipal Historic Resource

The Committee recommended that Council give three readings to the proposed bylaw to designate the Houlton House (Congress) Apartments as a Municipal Historic Resource.

Designation offers legal protection to an evaluated historic resource, preserving it for the future and making the owners eligible for financial assistance in maintaining the property through existing Municipal and Provincial incentive programs.

Designation of the West End Telephone Exchange Building as a Municipal Historic Resource

The Committee recommended that Council give three readings to the proposed bylaw to designate the West End Telephone Exchange Building as a Municipal Historic Resource.

Designation offers legal protection to an evaluated historic resource, preserving it for the future and making the owners eligible for financial assistance in maintaining the property through existing Municipal and Provincial incentive programs.

Non-Growth Management Overlay Area Combined Outline Plan and Land Use Application Fees

The Committee recommended that Council direct Administration to maintain the current fee structure for combined Outline Plan and Land Use applications for Non-Growth Management Overlay areas, until such time as a broader fee review is initiated.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

 

Regular Meeting of Council - January 29, 2018

2017 Citizen Satisfaction Survey Results

Council received for information a presentation on the results of the 2017 Citizen Satisfaction Survey.  The Citizen Satisfaction Survey is an important tool for examining the larger picture of citizens’ overall perceptions of, and satisfaction with, The City of Calgary. This presentation represents a public release of the 2017 survey results. The presentation deck and the full report is now posted to Calgary.ca.

Alberta Community Partnership Grant-Regional Recreation Study for The City of Calgary and Rocky View County

Council approved The City of Calgary’s involvement in the Alberta Community Partnership grant application and project titled: Regional Recreation Study for The City of Calgary and Rocky View County and directed administration to bring a report on the project outcomes to the Intergovernmental Affairs Committee upon completion of the project.

Setting Mayoral and Councillor Term Limits and Recall

Council did not approve a motion on setting mayoral and councillor term limits and recall to three terms. Discussion lead to the following Notice of motion’s arising were approved by council:

• Council request the Mayor write a letter to the province requesting amendments to the Local Authorities Election Act on the topics of an elected member of council being nominated to run as a candidate for provincial or federal level of government resigning their position at city council and forfeit transition allowance upon being elected as an MLA or MP and; that the candidate’s surplus campaign funds or those generated since the last municipal election be donated to The City for the purpose of defraying the costs of a by-election.

• Council requests that the topic of Electoral Reform be added to a future meeting of the Intergovernmental Affairs Committee.

Improving Accessibility and Reducing Injuries through Snow and Ice Control Reform

Council approved a motion to direct Administration to review walking-focused snow and ice control policies to improve the accessibility, safety, and equity of Calgary’s walking network; and that Administration report to Council with options to improve walking-focused snow and ice control, including One Calgary budget impacts, returning through the Standing Policy Committee on Transportation and Transit by the end of Q2 2018.

Spending on External Conferences

Council approved amendments to a motion that limits the number of members of council attending The Federation of Canadian Municipalities 2018 Annual Conference to the Mayor, FCM Board Director and five Councillors to be chosen by a vote of Council, and that attendees of the FCM 2018 Annual Conference present a two-minute summary along with a one-page written summary of findings and value achieved from the Conference at IGA Committee Meeting no later than July 2018. Council also directed the Coordinating Committee of the Councillors Office (CCCO) to draft a Council policy with respect to travel for future Federation of Canadian Municipalities and Alberta Urban Municipalities Association conferences attended by Councillors occurring at the taxpayers’ expense and return to Council no later than 2018 Q3.

Olympic Bid Update

Council received for information a verbal update on the Olympic Bid including information on the IOC visit to Calgary, project updates, BidCo Funding Commitments and Observer Program Commitments.  Council directed Administration to return to Council with an update on the financial commitment towards a Bid Corporation by the other orders of government and a debrief regarding the PyeongChang Observer Program no later than 2018 March.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.

 

 

Council News in Brief - Regular Public Hearing Meeting of Council - January 22, 2018

Land Use Items:

All land use items reviewed by Council were approved with the exception of:

Land Use Amendment (Oakridge – Ward 11)

This land use amendment proposes a redesignation of land to accommodate a mixed-use development.  Council approved first reading. Second and third reading withheld pending further consultation with Councillor and Development Permit to Calgary Planning Commission (no later than 2018 June).

Road Closure and Land Use Amendment (Silver Springs – Ward 1)

This application proposes redesignating two parcels in the community of Silver Springs to accommodate redevelopment of the site for multi-residential development, specifically affordable housing.  First Reading of Bylaws 2C2018 and 29D2018 were approved.   Second and third reading withheld pending conditional approval of Development Permit by Calgary Planning Commission.

Planning Matters Not Requiring Public Hearing

Secondary Suites Land Use Amendment Advertising Bylaw (2M2018) Approved by Council.

Designation of Fairey Terrace as Municipal Heritage Resource: Report recommendations were adopted.

Designation of Nimmons Residence as Municipal Heritage Resource: Motion to withdraw (at the applicant's request) was adopted and item was withdrawn.

Council News in Brief is an informal summary of highlights from Calgary City Council’s meetings. The City Clerk provides the complete and formal documentation of Council’s meetings.